Address: 835 West Genesee Street, Syracuse, NY 13204

E-mail:     Phone: (315) 422-2902

E-mail the Fair Director



Mon-Fri 9:00AM - 5:00PM
Weekends by appointment only!


What’s here?

Volunteers: Fair Committee and Teams 
Volunteers: Event Helpers


register button png 18470

VolunteerTeam WEB




College and graduate students, internships give you real-world experience and make a difference in the lives of so many people! Whether you are looking for a one-credit opportunity to complete in the 10 days preceding the fair and the two days following, or a four-credit semester challenge immersed in the entire fair management process, you will have a rich experience. Contact the Fair Director today! LINK


>> TRFSEF fair buckslip PDF  and the TRFSEF poster PDF



You may judge in a group that does not include your family or students. Just click to our Judges link in the navigation bar and register! We need many judges on Fair Day, so you could make a huge difference.



Chaperones, parents and teachers, siblings, people interested in launching a local fair back home ... YOU are welcome to VOLUNTEER with the TRFSEF!


  1. Fair Committee and Teams
    We need at least 15 team chairs and 20-30 additional members to get everything ready for Fair Day, let students in nine counties know about the opportunities, and recruit judges to interview them! Great people are drawn to our work - come meet them and join in the fun!

  2. Chairs attend the monthly Committee meetings. Team members work directly with their team chair on whatever schedule you work out together.


  • -Site arrangements: Meetings with SJF staff for rules of use, logistics, room layouts, signage, tables/chairs, AV, parking guidelines, refreshments/meals

  1. -IT and STEM Wizard: Software management of fair operations and registration

  1. -Outreach/PR: Media list? Warm calls? Connections to Rochester Public Schools?

  1. -Sponsor Event: Luncheon featuring keynote as a draw with potential sponsors, event hosts so they can meet the kids see our operation … and come on board with $ for 2019

  1. -Judge recruitment

  1. -Judging: Judge assignment/training/deliberation (Senior, Junior, Topic/Special Awards)

  1. -Volunteers: Recruitment/assignment/management

  1. -Awards - securing/processing/presenting/reporting 

  1. -Awards CeremonyKeynote, Presentations, Program


  1. Event Helpers

  1. Fair Week Saints (verify registration, prep awards for presentation, finalize/mount signage)

  1. Friday Helpers (setting up every part of the fair)

  1. Saturday Helpers:

  • -One videographer + aide: Capture footage all day for our fair videos

  1. -Still photographers (2-4): Take candids and formals all day

  1. -Data entry and processing (2-4):Train that week, 10a-5p on Saturday

  1. -Student Registration (6-8): Morning

  1. -Judge Registration (3-4): Morning

  1. -Security (12-14): Late morning and most of afternoon

  1. -Awards processing (6-8): Training at noon, then process results and prep awards until 5p

  1. -Calligraphy for certificates (4-6): Afternoon

  1. -Host Awards Ceremony (4-6): Afternoon for final set and tech check, blocking student seating, ushering students to stage and photo station and back to seats during ceremony

  1. -Host Volunteer Station / Information Table (4): Field questions, direct students, judges, media and guests


Email the Fair Director with questions … or to find out when the next committee meeting is!